Contact Accounts Payable-UK

UK Supplier Payments

Our Preferred method of Invoice Submission is via Email:

One e-mail should contain at least one attachment but can contain multiple attachments

Scanning rules:

• One invoice per PDF or TIF file. Backup documents can be included but not exceeding 99 pages
• Each attachment must be in PDF or TIF format (A4 size) – one invoice per PDF/TIF
• The max size of the e-mail permissible is 8 MB
• The attachment file name may contain special characters accepted by Windows while naming a file
• The maximum length of an attachment name, including extensions, is 90 characters
• The attachments may be single page or multipage
• Form filled PDFs are not accepted
• The PDF or TIF attached should NOT be password protected or encrypted

Please update your records to minimize any delay to your payment.

Your invoices must continue to quote the correct invoice/bill to address (see below for 'ship to' addresses)

• Invoice/bill to address must be shown on your invoice
• Business Delivery Address must be shown on your invoice
• Delivery/advice notes must be sent with the goods to the delivery address
• Sending invoices in PDF/TIF format via email

EXL Payment Queries (freight invoices):

Out of Scope suppliers for this Invoice 'Bill to' change – legal invoices and EXL freight suppliers

SUPPLIER RESPONSIBILITIES:

Ensure that the Purchase Order Number – PO – and invoice match exactly:

• Verify that all line items on the PO and invoice match exactly with regards to item description, unit of measure and quantity, unit price; currency, and supplier part number (if applicable).
• If there are any discrepancies or changes, communicate with the purchasing contact prior to invoicing. Inconsistencies will result in the delay of payment.

Submit a complete and accurate invoice:

• Your VAT Identification number must be clearly stated.
• Our VAT identification number must be clearly stated.
• The invoice must include the tax point date of invoicing as well as a continuous invoice number.
• The invoice must include the date/month of performance.
• The Cummins issued PO number, MUST be included on the invoice.
• Invoices should state part number and a description of the goods/services at invoice line level.
• The invoice must contain invoice lines that match the PO. No positive and negative line amounts may be included on the same invoice. Credits or adjustments for returned goods or services must be issued in the form of a credit note.
• The invoice must contain your company name. Your supplier name must be the same as the name referred to on the PO. Inform the purchasing contact of any changes to your supplier information, including supplier name or remittance address.
• Invoice net amounts must be split by tax rate and tax exemption.

Purchase Order Enquiries:

• If you have any queries relating to the PO– please contact the original buyer at the point of purchase
• IMPORTANT NOTICE: Please quote the correct Billing Address to ensure the invoice can be processed and VAT reclaimed.
• Any invoices that fail to quote the correct information will be rejected.
• Rejection Code: RTSLEN – Returned to Supplier for not quoting the correct Legal Entity name. This will show on any remittances sent out.

Please only post if no invoice has been sent via email.